---
title: "Structure statistics and Holacracy activity figures"
description: "Structure settings give organisation administrators a Statistics page with one row per circle (members, roles, vacant roles, ended terms, tasks, goals, policies, meetings) and, with the Holacracy add-on, activity and monthly charts of changes and meetings. Both export to Excel."
category: goals-analytics
section: statistics-and-dashboards
alsoIn: [structure-governance/chart-and-circles]
tags: [admin]
type: Reference
lastUpdated: 2026-10-26
locale: en
canonical: https://support.talkspirit.com/en/goals-analytics/structure-statistics
---

# Structure statistics and Holacracy activity figures


Structure settings hold two sets of figures for organisation administrators. The **Statistics** page lists the organisation and then every circle, with its decision makers, roles, vacant roles, ended terms, sub-circles, open tasks, open goals and their health, policies and closed meetings, and exports them as an Excel workbook. With the Holacracy add-on on, the **Holacracy** tab of **General** settings adds an activity card (circles with a change, a tactical or a governance meeting over the last 30 days, last month or last quarter), two 12-month charts (changes adopted and meetings closed per month) and a per-circle export of the last 30 days.

## Prerequisites

You need to be an organisation administrator. The **Statistics** entry is hidden from everyone else, and a pasted link opens a page that reads **This page is reserved for organisation administrators**. The **Holacracy** tab exists only while the Holacracy add-on is on, and its statistics are shown to organisation administrators only: a Structure administrator who is not an organisation administrator sees the tab without them.

Circle, role, sub-circle, task, policy, proposal and election are the default names. If your organisation renamed them under **Administration → Terminology**, the column and filter labels use your words.

## What does the Statistics page show?

Open the **Structure** module, select **Structure settings** at the bottom of the left panel, then **Statistics**. The page is one table, **By circle**: the **Organisation** row first, then every live circle in alphabetical order. **Each row counts only its own items, never those of its sub-circles**, so the organisation row is not the sum of the circle rows.

![The Statistics page of Structure settings: the By circle table with the Organisation row first and one row per circle, the About these figures legend, and the Export the statistics section with its Export button](/images/goals-analytics/structure-statistics/01-statistics-by-circle.png)

| Column | A circle row counts | The Organisation row counts |
|---|---|---|
| **Decision makers** | Members of the circle who are decision makers | The organisation's active members (guests and suspended accounts excluded) |
| **Other members** | The rest of the circle's members | No figure |
| **Roles** | The circle's own roles, core roles and cross-circle roles included, never its sub-circles | Every role in the organisation |
| **Vacant roles** | Roles that nobody holds | Every vacant role |
| **Ended terms** | People still holding a role past the end date of their assignment, whatever the kind of mandate | Every one |
| **Sub-circles** | Direct sub-circles | Every circle, the root included |
| **Open tasks** | Tasks neither done nor archived, on projects assigned to the circle or to one of its roles | Every open task |
| **Open goals** | Draft or active goals owned by the circle, by one of its roles, or by a member through one of its roles | Every open goal |
| **Goal health** | Those open goals split into **On track**, **At risk** and **Blocked**; a goal with no health set is in none of the three | Same, organisation-wide |
| **Policies** | Published policies owned by the circle | Every published policy, role-owned ones included |
| **Meetings** | Closed meetings attached to the circle | Every closed meeting, those with no circle included |
| **Last meeting** | Start of the circle's latest closed meeting | Same, organisation-wide |
| **Last goal** | Creation date of the circle's newest goal, whatever its status | Same, organisation-wide |

Three details about reading the table:

- **Ended terms** counts assignments whose end date is before today: nothing ends an assignment by itself when its date passes, so the holder stays until someone acts. A term ending today still runs.
- Select a column header to sort. The **Organisation** row stays first, and rows without a figure go last in both directions. **Goal health** sorts by blocked goals first, then at risk.
- A dash means the figure could not be read, never zero. A notice above the table names which of the three sources (tasks and goals, meetings, or the member count) did not answer; reload the page to try again.

Selecting a circle's name opens the circle.

## How do I export the statistics?

Under **Export the statistics**, select **Export**. The workbook builds in the background and a progress bar follows it; select **Download the .xlsx** when it is ready, or **New export** to build a fresh one. The download link expires after a while, in which case run the export again. The export always covers the whole organisation.

The workbook has three sheets:

| Sheet | Content |
|---|---|
| **Circles** | The table above, one row per circle with the organisation first, plus the parent circle, the names of its core roles, of its elected roles and of its assigner roles |
| **Distribution** | For each number of roles (0, 1, 2 and so on): how many people hold that many roles, and how many roles that represents |
| **Summary** | Total members, total circles, total roles, people with and without roles, median and average roles per person, median and average circles per person, and one **Unique** row per core role template giving the number of distinct holders |

> **Note:** The export refuses to build when a source cannot answer, so a workbook never carries a missing figure. If **The statistics export failed** appears, try again later.

## What does the Holacracy tab show?

Open **Structure settings → General** and select the **Holacracy** tab. Below the add-on's visibility switch and its decision rules, three sections and an export answer the question "how alive is our governance?". Every window is counted in UTC.

![The statistics on the Holacracy tab of General settings: the Activity section with the Period selector on Last 30 days and its three cards, followed by the Changes section with its Circle, Change and Adopted filters above the monthly chart and its table of figures](/images/goals-analytics/structure-statistics/02-holacracy-tab-activity-and-changes.png)

### Activity

Choose a **Period**: **Last 30 days** (up to now, the default), **Last month** (the previous calendar month) or **Last quarter** (the previous calendar quarter). Three cards then count, out of the organisation's live circles:

- **Circles with a change**: circles in which at least one proposal was adopted in the period. A proposal counts once whatever it changes, and is dated by the day it was adopted.
- **Circles with a tactical meeting**: circles with at least one closed tactical meeting in the period.
- **Circles with a governance meeting**: the same for governance meetings.

Each card reads **of N circles**, so the share you may be used to from a monthly report is the card divided by that number. A circle counts once per card however many changes or meetings it had, and a deleted circle's activity is not counted.

### Changes

The chart shows **Changes adopted per month** over the last 12 months, the current month last, with the monthly figures listed under it. Three filters narrow it:

- **Circle**: **All circles**, or one circle picked by search.
- **Change**: **All changes**, **Circle added**, **Circle edited**, **Circle deleted**, **Role added**, **Role edited**, **Role deleted**, **Election**, **Policy added** or **Policy edited**. A proposal carrying several kinds of change counts under each of them. A proposal that moves a role or circle counts under **All changes** only, and there is no filter for removed policies.
- **Adopted**: **Anywhere**, **In a meeting** or **Outside a meeting**. A proposal adopted while a meeting processed it counts as in a meeting; any other adoption counts as outside a meeting.

### Meetings

The chart shows **Meetings closed per month** over the same 12 months, one line for **Tactical** and one for **Governance**. The **Circle** filter restricts it to one circle; with **All circles**, meetings attached to no circle are counted too. A meeting is tactical or governance by its meeting type, which it takes from its template.

### Export the Holacracy statistics

Select **Export** under **Export the Holacracy statistics**, then **Download the .xlsx**. The workbook has one sheet, **Holacracy**, with one row per live circle over the last 30 days: the number of changes adopted, how many of them outside a meeting and in a meeting, and the number of tactical and governance meetings closed.

> **Note:** For history imported from Holaspirit, every change counts as adopted outside a meeting, and a meeting is dated by its scheduled start rather than the moment it was opened.

## Next steps

- [View statistics for goals, projects, and meetings](/en/goals-analytics/view-app-statistics)
- [Holacracy add-on overview](/en/structure-governance/holacracy-add-on-overview)
- [Holding an election for an elected role](/en/structure-governance/how-to-hold-an-election-for-an-elected-role)
- [Configuring circle settings for my organisation](/en/structure-governance/how-to-configure-circle-settings-for-my-organization)