---
title: "Managing group labels"
description: "Create colour-coded labels to sort posts in a group's newsfeed: who can manage them, and how to add, edit, delete and filter by label"
category: communication
section: groups-and-rooms
type: Tutorial
lastUpdated: 2026-08-26
locale: en
canonical: https://support.talkspirit.com/en/communication/managing-group-labels
---

# Managing group labels


## Managing group labels
Group labels are colour-coded keywords you attach to posts in a group's newsfeed to mark a status or a stage, such as "In progress" or "Decision". Each group has its own set of labels, and anyone in the group can click a label to filter the newsfeed down to the posts that carry it.

> **In summary:** Open the group, click the **Labels** (tag) icon in the panel on the right, then create, edit or delete labels. By default every group member can do this; administrators can restrict it to group managers.

## Who can manage labels

By default, every member of a group can create, edit and delete its labels. Two settings change this:

- A platform administrator sets the rule for the whole organisation in **Administration** → **Groups settings**, under **Manage labels in groups**: **Only group managers** or **Allow all group members (including guests)**.
- A group manager can adjust the rule for one group under the group's **Settings** panel → **Manage permissions** → **Set who can setup labels**. This control only appears when the administrator has also switched on **Allow group managers to overwrite this permission** in Groups settings. That switch is off by default, so if the control is missing from your group's permissions, that is the expected state, not a fault.

Labels belong to the Newsfeed module: if the Newsfeed module is disabled in a group, that group has no **Labels** panel.

## Add labels

1. Open the group and click the **Labels** icon (a tag) in the panel on the right. The icon only appears if you are allowed to manage labels in this group.
2. Click **New label**.
3. In the **Create labels** window, pick a colour and type a name (30 characters maximum).
4. To create several labels in one go, click **Add label** and fill in the extra rows.
5. Click **Create**.

![The group's right-hand panel open on its Labels tab. A New label button sits at the top, then a Filter field, then three coloured labels — Announcement in blue, Decision in green and In progress in amber — each with an eye-dropper icon and a bin icon on its right.](/images/communication/managing-group-labels/01-group-labels-panel.png)

![The Create labels window. A "Choose a group" dropdown reads General, and below it three rows each hold a colour dot and a name: In progress, Decision and Announcement. The colour palette is open under the third row, showing twenty swatches laid out seven per line with the blue one highlighted. Cancel and Create buttons sit at the bottom.](/images/communication/managing-group-labels/02-create-labels-window.png)

## Edit or delete a label

In the **Labels** panel, next to each label:

- Click the **Edit color** (eye-dropper) icon to reopen the label in the **Edit label** window, change its name or colour, then click **Update**.
- Click the **Delete** (bin) icon, then confirm with **Delete**.

> **Warning:** Deleting a label is permanent, and the label is removed from every post it was attached to.

## Label a post and filter the newsfeed

Every group member can use the labels that already exist, whatever the management rule. Clicking a label chip on a post opens the label panel, and selecting a label inside the panel filters the feed to the posts carrying it. The full use side, from labelling a post to filtering, is covered in [Working with labels](/en/communication/working-with-labels).

## What's Next?

- [Group topics](/en/communication/groups-topics)
- [Drives labels](/en/collaboration/working-with-drive-labels)
- [Creating a group](/en/communication/creating-a-group)
- [Manage enabled apps on the groups](/en/communication/manage-enabled-apps-on-the-groups)