--- title: "Manage all groups as an administrator" description: "Administration > Groups lists every group in your organisation, but creating, editing, archiving and deleting a group is done in classic Talkspirit" category: administration-security section: users-and-access tags: [admin] type: Reference lastUpdated: 2026-08-26 locale: en canonical: https://support.talkspirit.com/en/administration-security/managing-groups --- # Manage all groups as an administrator ## Manage all groups as an administrator **Administration > Groups** in the new interface is an inventory, not a control panel. It lists every group in your organisation with its name, visibility, member count and creation date, and there is nothing on the page to click. Creating a group, editing it, managing its members, archiving it or deleting it are all still done in classic Talkspirit. > **In summary:** read the list in **Administration > Groups**; do the work in classic Talkspirit, under **Administration > Manage groups**. You need organisation administrator rights to open the new Administration console. The classic group screens are open to organisation administrators and to groups administrators. ## What Administration > Groups shows The table has four columns: **Name**, **Visibility**, **Members** and **Created**. - **Visibility** has two values, **Public** and **Private**. An open group reads Public; private groups and secret groups both read Private, so the list cannot tell those two apart. - **Members** is a count. Select **Users** in the same **People** section to see who belongs to what. - Archived groups are not marked in any way. - There is no search box, no sorting, no filter, no **Create** button and no per-row menu. - The page asks for the first 100 groups and offers no pagination, so a large organisation will not see every group here. The **Groups** entry appears only when the Newsfeed module is enabled for your organisation. ![Administration with Groups selected under People, showing the Name, Visibility, Members and Created columns](/images/administration-security/managing-groups/01-administration-groups-list.png) ## Where group management happens 1. Select **Groups** in the navigation rail. Classic Talkspirit opens. 2. Select **Administration** in its sidebar. 3. Under **Groups**, select **Manage groups**. This screen lists every group, including private and secret ones. Archived groups are hidden by default: choose **Archived groups** in the drop-down to see them. The drop-down narrows the list to **All groups**, **Open groups**, **Private groups**, **Secret groups** or **Archived groups**, the **Filter** box searches titles, and the counter above the list reads as a total with an open, private and secret breakdown. **Create group** and **Download groups list (excel format)** sit at the top right, beside a **Topics** tab. Two warnings can appear under a group, both in red: **This group has no manager.** and an inactivity warning counting the months since the last post. ## What the group actions menu offers The cog at the end of a group row opens its actions. | Action | What it does | |---|---| | **Manage users** | Lists the group's members and lets you add or remove them and grant group manager rights | | **Add users** | Opens a picker over the whole organisation. The search box takes `group:`, `skill:`, `position:`, `location:`, `company:` and `manager:` prefixes, so you can pull in everyone from another group or everyone with a given skill in one go | | **Download users list (excel format)** | Exports that group's members | | **Become group manager** | Makes you a manager of the group. Once you are one it reads **Revoke my rights and leave group** | | **Archive group** | Hides the group and its chat room from members. Posts stay searchable but leave the newsfeed and take no more comments or likes | | **Delete group** | Permanently deletes the content of every app enabled on that group | **Information & privacy**, which holds the title, description, topic, cover image and privacy level, and the people set entry appear on this menu only once you are a manager of the group. **Become group manager** puts them there. ![The classic Manage groups screen with a group's actions menu open, listing Manage users, Add users, Download users list, Become group manager, Archive group and Delete group](/images/administration-security/managing-groups/02-classic-manage-groups-actions.png) ## Settings that live inside a group Per-group permissions are configured in the group itself, not in administration. Open the group and select **Settings** in its right-hand panel. Three entries are reserved to managers of that group: - **Information & privacy**: title, description, topic, cover and privacy level. - **Manage permissions**: who can post, who can comment, who can pin a comment, who can add and remove members, who can add or delete integrations, who can set up labels, and who can manage or bulk-edit drive files. Most questions offer **Only group managers** or **Allow all members**; commenting can also be set to **Nobody**, and where the validation workflow is enabled, posting offers **All members but a post must be approved by a group manager**. The pin question is the exception: it appears only when the organisation allows groups to override it, its default lives in **Administration > Newsfeed** rather than Groups settings, and its options are **Only administrators** or **Post owners, group managers and administrators**. - **Manage enabled apps**: which of Newsfeed, Chat, Drive, Calendar and Projects that group uses. Which permission questions appear at all depends on what **Groups settings** allows a group to override. ## Organisation-wide group settings **Groups settings**, directly under **Manage groups**, holds the settings that apply to every group: who can create open, private and secret groups, who is notified about new open groups, the organisation defaults for adding and removing members, for integrations and for labels, each with a switch deciding whether a group manager may override it, plus default groups for new members, source groups and other locked groups. The same page carries **Groups administrators**, the list of members who get **Manage groups** and **Groups settings** without holding full administrator rights. That delegation is real and the server enforces it, but the new Administration console can neither grant it nor show it, exactly as with [User administrator permissions](/en/administration-security/the-user-administrator). Audit it in classic Talkspirit. ![The classic Groups settings screen showing the Groups administrators picker and the rules for creating open, private and secret groups](/images/administration-security/managing-groups/03-classic-groups-settings.png) ## Groups and invitations You can drop someone into groups as you invite them. In **Administration > Invitations > Invite**, the **Access scope** field decides: choose **Access 1 group** or **Access more than 1 group** and a **Groups** picker appears, listing the same groups as the inventory. Choose **See the holarchy** and no group is set, because that scope grants organisation-wide reading instead. Circles are never offered here: the picker holds groups only. ## What's next - [Understanding Groups](/en/communication/groups) - [User administrator permissions](/en/administration-security/the-user-administrator) - [Inviting new users, members, or guests](/en/administration-security/inviting-new-users-members-or-guests)