---
title: "Ensuring videoconferencing is available for members"
description: "Administrators switch videoconferencing on under Administration > Tools, decide whether meetings can be recorded, get the required network ports opened, and check browser permissions."
category: administration-security
section: platform-settings
alsoIn: [communication/videoconferencing]
tags: [admin]
type: Tutorial
lastUpdated: 2026-07-31
locale: en
canonical: https://support.talkspirit.com/en/administration-security/how-to-ensure-the-availability-of-the-videoconference
---

# Ensuring videoconferencing is available for members


## Ensuring videoconferencing is available for members
Making videoconferencing work for everyone in your organisation takes three things: the switch under **Administration > Tools**, the right network ports open, and browsers allowed to use the microphone and camera. You need administrator rights for the switch. The ports are a job for whoever runs your network, not for you.

## Step 1: Switch videoconferencing on

1. Go to **Administration**.
2. Open **Tools**.
3. Find the **Videoconference** card and switch it on.

**Note:** videoconferencing is on by default. If the switch is missing or locked, check your plan, it decides whether your organisation has videoconferencing at all.

![Administration > Tools showing the Videoconference card switched on, beside the Apps Directory card.](/images/administration-security/how-to-ensure-the-availability-of-the-videoconference/01-admin-tools-videoconference.png)

## Step 2: Decide whether meetings can be recorded

Switching videoconferencing on reveals a **Recording** switch on the same card. Turn it on to let members record their video meetings; leave it off and nobody in the organisation can record.

![The Videoconference card with videoconferencing switched on, so the Recording sub-switch appears underneath it, switched off.](/images/administration-security/how-to-ensure-the-availability-of-the-videoconference/02-videoconference-recording-switch.png)

## Step 3: Open required network ports

This step belongs to whoever runs your network. Ask them to open:

- UDP ports 10000 to 10100 on IP 176.31.142.41
- For TCP/HTTPS traffic on port 443, the domain *.talkspirit.com on IP 87.98.173.251

## Step 4: Verify microphone and camera permissions on devices

Videoconferencing needs the browser's permission to use the microphone and the camera. See [Allowing the microphone on a video conference room](/communication/allowing-the-microphone-on-a-video-conference-room) for how members grant it, browser by browser.

## Step 5: Confirm the browser is supported

Videoconferencing runs in the browser, so members need a supported one. See [Which browsers is Talkspirit compatible with?](/getting-started/which-browsers-is-talkspirit-compatible-with) for the current versions.

## What changes once videoconferencing is on?

- **Every member gets a personal video meeting link**: a public URL they can share to invite anyone into a call, including people without a Talkspirit account.
- **Meetings get a video link**: from a meeting, members generate a link that takes everyone into the same call.

**Note:** when you open a videoconference from the desktop application, it opens in your default browser. You must be signed in to your Talkspirit account in that browser to join.

## What's Next?

- [Videoconference FAQ](/communication/faq-the-videoconference)
- [How do I manage a videoconference?](/communication/manage-a-videoconference)
- [How do I join a videoconference on mobile?](/communication/join-a-videoconference-on-mobile)
- [How do I install the desktop app?](/en/getting-started/desktop-app-faq)